The General ledger Module is designed to provide up-to-date reporting both quickly and efficiently. Therefore, the data is retained both in “Summary” format (for instant account values) and “Detailed” format (for analyzing the data by source and original information).
The “Detailed” data is an exact duplicate of the data from the original source module while the “Summary” data is stored by Year and Account with “Buckets” for “Opening” Balance, 13 periods and the “Closing” Balance.
The GL Account Code is a maximum of 15 characters that may be broken down into 3 segments (Code, Sub Code and Department Code).
The updates to the GL support “Automatic Distribution” up to 10 departments (Such as splitting a hydro or phone automatically between 3 departments).
The Journal Entry Subsystem allows unlimited Journal details with automatic reversal (user controlled) and is interfaced to the Project Management Module (if applicable).
The General Ledger Module includes a Built-in GL Report Writer that supports “6 column” and “12 column” (plus cross total) report formats. The User defines all column definitions as actual, budget or variance. Each column may report on a specific period or year-to-date data of any fiscal year. Report may be detailed or consolidated with the user having complete control over headings, subtotaling, printed lines and line summarization.
GL Accounts may be made “Inactive”.
Several Lookups for quick access (Includes Detailed Transaction Lookup-->, Summary Lookup with prior year parallel comparison and Budget Lookups). As seen on the bottom of the sample lookup, many tools are provided to the user (via Hot Keys) to research GL data.
Special 52 Week General Ledger (if activated) includes Weekly Income Statement, Summary Year-to-Date / Period Year and 4 or 5 Year Comparison Reports.
The General Ledger Module supports multiple companies and provides a Consolidate Income Statement and Balance Sheet for the Multiple Companies.
Management Reports include Income Statement, Balance Sheet and several Detail Account reports.
Most reports are available by Year, Period and General Ledger# with additional filters (such as Reference Details, Source and Print all Details or Summary Totals.).
Reports include Income Statement by Department and Consolidated, Balance Sheet, Detailed Trial Balance, Detailed Account, Budget Comparison, User Defined GL Report Writer and GL Transaction Audit Reports plus many more.
Interface to Other Modules
Integrated to Accounts Receivable. Accounts Payable, Payroll, Point-of Sale, Sales order, Service, Major Unit Inventory, Transportation, Major Unit Rental and Project Management Modules.
Updates to General Ledger Budget Sub-Module and GL “52 Week” Sub-Module.