Business Software Solutions designed for the specific needs of the industry.
The Accounts Payable Module consists of 4 distinct functions – Invoice Setup, Cash Requirement (with payment), AP Auditing (Manual checks, Void Checks and Check Reconciliation) and Updates to other modules (GL, Projects, etc.). Costs may also be posted directly to a Project and Project Phase (milestone of the project).
Invoice Entry is Batch Controlled for auditing purposes. Invoices are “cross checked” to current and history databases for duplication. Input allows unlimited GL Distribution and Project Distribution (if applicable) plus a short AP reference notes. User may directly lookup Sales Order (Special Orders), Service (Parts and Sublets on Repair Orders) and Purchase Orders (PO Lookup and PO Lookup by Item#). The Function provides a “Quick Invoice Distribution” for invoices that are distributed to “GST Paid” and the Vendor’s standard GL Expense#. Prepaid invoices may have payment details entered and processed in a single step.
Multiple check formats are supported including several “Nebs” standard dot matrix or Laser checks types.
Check Reprint Function.
Automatic “Approve to Pay” function (for Due Invoices) with a manual payment adjustment function allows deferred payment (or place on “Hold”), partial payment and priority changes for each invoice. “Lookup/Input” displays invoice and payment details as the “Hi-light” bar is scrolled.
Manual and Void check Functions.
Complete AP History function with Lookups and History Reports.
Check Reconciliation Function.
Vendor Performance subsystem and lookup.
Open Item Lookup, Batch control Lookup, Vendor Lookup.
Management Reports include Cash Requirements Report (for Payment control and authorization), Vendor Priority List and several “AP Aging” reports.
Most reports are available by Vendor# with additional filters (such as Invoice Date, Payment Date, Status and Details or Summary).
Reports include Check Register, Reconciliation Report, AP Paid List, Open Item List, Check Master List, Vendor Lists, Vendor Labels, AP Project Distribution Report, AP Entry Report, plus many more.
Report on Project Costs in total and / or by detail (by Phase)
Interface to Other Modules
Integrated to Purchase and Receiving, Sales order, Service, Project Management Modules.
Updates to General Ledger Module and Vendor Analysis Sub-Module.